GBS Santa Cops Tournaments

Grapevine Baseball & Softball Santa Cops Tournaments

Each year we team up with the Grapevine Santa Cops toy donation program to help collect toys for local families. We ask that each player bring an unwrapped toy as part of tournament fees ($20 value).

This tournament is designed for the true baseball or softball recreational All-Star team. All-Star teams or sanctioned Rec teams are welcome – no club teams or independent teams allowed. No select players allowed, period! This includes players who have guest played on a select roster (USSSA, Travel Sports, Triple Crown, NTX, 24 Sports, etc.) during the current season (starting August 1, 2025).

All teams will play two (2) pool games with a single elimination bracket based on seeding from pool games.

Registration 

This season all registration will go through PlayNCS.com. Coaches will be required to pay a one time $40 sanction fee (discounted from the $80 fee) in addition to the tournament registration fee for their division. During registration, coaches will be asked to complete a background check as a requirement for NCS tournaments. Registration opens Monday, October 1, 2025.

**To receive sanction fee discounts, use promo codes at checkout:
Baseball: SANTACOPREC
Softball:FPSANTACOP

Facility Rules for Grapevine Complexes

• NO METAL CLEATS on any field
• Teams are to remove all of their items from the dugouts and pick up their trash
• No sunflower seeds, spitting or chewing by teams or spectators
• No hanging cameras or other items on the backstop netting

Team Documentation

All teams are required to have team insurance.

– Team rosters are uploaded and submitted by the head coach through the NCS Software by Sunday prior to each tournament.

– Proof of team insurance must be uploaded on your team page on the NCS Software by Sunday prior to each tournament.

Birth certificates must be kept by coaches throughout the tournament and provided to the tournament staff if a protest has been made. Protests can be made at the time of the infraction with a $100 protest fee. If the protest is awarded, the protesting team will get their fee returned to them.

Game/Refund Information

• Three-game guarantee: Two pool games followed by single-elimination bracket play.
• Awards for 1st and 2nd place in each division.
• Payments must be made in advance.

Refund Policy:

• No Refunds After Game Times Are Posted! Once the tournament schedule is finalized, a $75 administrative fee will not be refunded.
• Refunds will be calculated as follows: (Registration Fee – $75 Administrative Fee) ÷ Game Guarantee. Any game that has started will be considered a game played.
• Full Refunds: Full refunds will be issued if the tournament is canceled due to weather before it starts.
• If the tournament begins and is later canceled due to weather, no administrative fee will apply, and refunds will be calculated as follows: (Registration Fee ÷ Game Guarantee). However, please note that the NCS sanction fee is non-refundable in the event of a weather cancellation.

Tournament Contact Information

Blake Benavides, Athletic Supervisor: BBenavides@grapevinetexas.gov

Baseball Tournament Details

**Each player is asked to bring an unwrapped toy as part of tournament fees
Grapevine Tournament Rules
Tournament Dates: Saturday, November 1 – Sunday, November 2
Registration Dates:  Wednesday, October 1 – Friday, October 24 (or as divisions fill up)
Rosters and proof of insurance due by Sunday, October 26

Tournament Location: Oak Grove Baseball Complex

Softball Tournament Details

**Each player is asked to bring an unwrapped toy as part of tournament fees ($20 value)
Grapevine Tournament Rules
Tournament Dates: Saturday, November 8 – Sunday, November 9
Registration Dates: Tuesday, October 1 – Friday, October 31 (or as divisions fill up)
Rosters and proof of insurance due by Sunday, November 3

Tournament Location: Oak Grove Softball Complex